Word Search and Filters

Media Pocket has a powerful search engine to make sure you don't need to spend time browsing different folders to find a certain asset. You may search with the word search or with filters, or combine these two methods.

Please note, hyphen (i.e. tasa-arvo = tasa-arvo) won't split the words in search if there's no space between the letter and the character, underscore on the other hand will (program_master = program & master). 

Word Search

Word search is convenient when you are looking for a particular asset or similar assets, and you are not quite sure what metadata asset includes. The Word Search covers words used in the Title or Description, AI tags with over 80% confidence, and EXIF/IPTC metadata fields Creator, Copyright, and Keywords. You may adjust these from the Search Settings.

Results include false positives, as the search engine shows all the results that fit the search string. Make sure the results are sorted as Best Match when using general search strings.

Search operators

Search operators can be used to extend and define your searches more efficiently. Search operators function in global search and all text-based filters.

- The AND operator (signifed with + ) is working by default, but might come handy when combining with other operators
- The OR operator (signified with | ) is used to get results from one or both of the search terms, for example: elevator | lift
- The * operator is used to define prefix, for example Lah* returns results that start with "Lah" (Lahti, Lahdessa etc.)
- " " is used to search for an exact match. For example: "Dogs running outside", only gives a results that have those words in that exact order
- The - operator excludes a term, for example: Dogs running -outside returns results that have Dogs running but excludes the ones with outside
- ( ) is used to prioritize results, for example: (elevator | lift) returns all elevator results first

Filters

Filters are useful if the assets include metadata such as tags, categories, or custom fields. If you need to find the assets that are good to go, you may look for assets that have the status "approved".

Applied filters are listed on the top of the search results. You may save often-needed searches.

Filter out empty projects

You may filter out empty projects to focus only on projects that have assets in them.

Select "true" on the Project contains assets if you want to filter out all projects that do not have any assets.

Use Project contains assets in hierarchy filter if you want to include all projects that have assets in the root project or at least in one of its sub-projects.

If a project includes at least one media file, document, article, placeholder, or other asset type, it is not considered empty.

EXIF and IPTC

The embedded EXIF and IPTC metadata can be searched with Filters. 

Custom Fields

Searchable Custom Field groups, such as Company Metadata and Sample Metadata on the example image below, are automatically added to the Filters section.

If you want to search assets that have a specific custom field group added, click the tick box next to the group name.

(Please note, that field groups that are added by default do not count as "have values in this field".)

Search empty fields

You may search for empty text fields by typing "null". If you want to search assets that have a specific custom field group added but the field is empty, select the group and type "null" into the field you are searching.

Note: Filters work with AND operation (excluding dropdowns, that work with OR). The search returns all results matching the search query parameters. For example, if you filter with the tag "Marketing" the rest of the filters are updated to show only parameters of assets with a marketing tag. That helps you to narrow the search to find the specific asset you had in mind.

You cannot simultaneously search assets that are one OR another, such as "tag: marketing" OR "tag: finance". For that, you need to perform two separate searches.