Custom Fields enable saving and searching domain-specific metadata, such as information about business functions or digital rights.
Creating Custom Field Groups
By default, a workspace does not have any custom fields. Workspace admins can create and delete Custom Fields from the settings on the top right corner. Admin must first create and name the group.
Field groups can be set to be complex, which means that individual fields are linked together and form one data record. With a complex field group, a certain field can be associated to same asset several times. This enables for example adding several time periods or dates, such as airdates or usage right periods.
Open by Default
Each group can be set to Open by default, which means that the group is automatically opened if related to opened asset/project. This helps users to find the right metadata schema to fill or view when opening the asset.
Add by Default
Admins are able add Custom Field Group(s) by default to all assets by asset type/types (e.g., Image, Video, etc.). Once added, all existing assets and new assets will automatically have the created Custom Field Group(s). Admins may also update existing Custom Field Groups to be added by default.
Adding Custom Fields
Once the field group exists, there can be added customized fields by editing the Custom Field group. Each group can have several distinctive fields. Each field must have a name and a type. The type determines what kind of data is collected.
Field types are Date (yyyy-mm-dd), Datetime (yyyy-mm-ddThh:mm:ss), Textbox (single row), Textbox (multiple rows), Rich text (italic, bold, underlined, list, text type), boolean (true/false), and Dropdown (the drop values are created and deleted from the field’s edit tool).
If the field is determined to be searchable, the assets can be searched and filtered based on the data filled in the custom fields.
Using Custom Fields
All workspace users, including guests, can use custom fields to enrich their assets with needed metadata. Custom Field can be added from the menu on the right. The user must first add the custom field and then edit it to fill in the information. An asset can have several custom fields, but none of the fields are mandatory.
Custom Fields can be added for projects and assets. The custom fields used at a project level do not heritage to their assets.